In the world of fast-based business, it’s important to have a step ahead of your competitors. One of those decisions can be to hire a virtual assistant. Whether you're outsourcing administrative tasks, social media management, or customer support, setting the right expectations can make all the difference. Here are some key takeaways of how to communicate effectively with them.

Set Clear Expectations From The Start

Communicating effectively is a top priority with your virtual assistant. Luckily, advanced technology tools allow seamless communication and ensure deadlines can be met. Some of these examples are listed below. 

• Project management tools (Trello, Asana, ClickUp) to organize tasks.

• Messaging apps (Slack, Microsoft Teams) for quick updates.

• Video calls (Zoom, Google Meet) for regular check-ins and strategy discussions.

Having a central communication system keeps everyone on the same page and gives you more flexibility to handle tasks in the order you’d like.

Feedback And Growth Opportunities

You expect your VA to meet your expectations, but it’s also imperative to give constructive feedback to reach the need level. Acknowledge what they did well, clarify changes if needed, and don’t hesitate to discuss goals of what you want the future to look like. What do you want out of your business in 6 months? The next year? These are all important questions to consider.

Be Respectful of Their Time

A good business owner knows how to delegate tasks and those are effectively communicated with their VA. Avoid last minute tasks and have a system that works for both of you. It is okay to make tweaks as needed, but having a clear outline makes life much easier. 

Build a Relationship of Trust

Trust is the foundation of any successful working relationship. Take the time to get to know your virtual assistant beyond their job description. Acknowledge their hard work, celebrate successes, and maintain open communication. When your VA feels valued, they become more invested in your business, resulting in a stronger, more productive partnership.

Anyone who owns a small business knows how important time management is. Having someone who can help with the necessary tasks (social media management, bookkeeping, website design, etc.) will give you a much higher chance of success.

Ready to Take Your Business to the Next Level?

An efficient VA can transform your workflow and free up your time for strategic growth. If you need a reliable, skilled virtual assistant, Secret Weapons can provide the game changer your business needs. Contact us today to find the perfect VA for your team!